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Superior Court of Pennsylvania
osition:
Secretary I
Organization: Superior Court of Pennsylvania
Department: Central Legal Staff
Remarks: Starting salary will be determined by the qualifications and employment history of the selected candidate.
Starting Salary: $44,367 - $52,270
Location: Harrisburg
Benefits: Link to benefits
he individual in this position is expected to perform a variety of secretarial and administrative tasks effectively, meet multiple daily
deadlines, prioritize and organize tasks, demonstrate attention to detail, including proofreading, grammar and formatting documents,
handle uploading and downloading files, as well as navigating email and File Explorer, be adaptable to new responsibilities, maintain
confidentiality, and have substantive, legal, clerical experience.
he Judiciary Secretary 1 works under the direction of the Administrative Assistant to the Chief Staff Attorneys and Administrative
escription:
Supervisors.
ypical Duties:
• Performs operation support duties for the attorneys within Central Legal Staff.
• Uses the Court’s case management system for electronic case file maintenance and management (PACMS).
• Learns and applies standard formats used in the office as to correspondence and specialized legal documents
and understands the functions and significance of each.
• Performs standard secretarial tasks, including filing and preparing documents and correspondence.
• Assists the Administrative Supervisor in the performance of duties such as: circulating motions and orders
electronically to Chambers; entering and maintaining electronic voting records; tracking and tabulating voting
records; assigning motions/filings to attorneys; preparing, proofreading, and transmitting standard orders for
filing; coordinating workflow – routing, following, and expediting processing of information; ensuring case or
motion completion dates are met; monitoring progress of all assignments through a complex system of
electronic flags and events; performing daily quality control review of PACMS entries; working closely with the
Prothonotary’s Office and Reporter’s Office regarding inter-department work.
• Provides all support functions required for the office to run smoothly, such as: operating all office and computer
equipment; establishing and maintaining both electronic and paper case files; sorting, reviewing, and
distributing both mail and email; answering main phone line, transferring calls, retrieving department voicemail;
answering inquiries from Chambers, Interoffice Departments, and Staff Attorneys; ordering and maintaining
office supplies; maintaining and updating Central Legal Staff library; approving and submitting bills to the Office
of the Executive Administrator for processing; and submitting business expense vouchers to the Office of the
Executive Administrator.
• Arrives at work on time and is present during scheduled working hours; cooperates with Chambers, supervisors,
and co-workers as necessary to ensure the smooth and efficient operation of the Court.
• Assists and provides backup to other Central Legal Staff Secretaries as necessary, particularly if the other
Judicial Secretaries are unavailable due to vacation, sick time, etc.
• Available to assist all staff in the office, as needed, to ensure an even and accurate workflow within the district
office.
• Performs other administrative support duties as required.
inimum Qualifications:
Minimum of two years of experience in a professional, legal, or court setting performing a variety of clerical support services to
office staff, include typing, secretarial, and administrative clerical work.
Additional Requirements / Preferences:
Competent with spelling, punctuation, and grammar, as well as general office practices and procedures.
Experience with proofreading.
Proficiency in Microsoft Office Suite 365.
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Prior experience with or before Pennsylvania appellate courts a plus, but not necessary.
osition Available in Superior Court of Pennsylvania- Middle District, Pennsylvania Judicial Center, 601 Commonwealth Ave., Ste.
pply by e-mail online at CLSAdminPositions@pacourts.us. Applicants must provide a cover letter, résumé, and a list of
references.
Commencement Date: January/February 2023
Unified Judicial System Hiring Policy
he Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard
to their political affiliation, race, color, age, national origin, sex, sexual orientation, ancestry, religious creed, disability, or
other non-merit facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may
be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions.
Applicants who need accommodation for an interview should request so in advance. All hiring policies and procedures are
intended to conform to all provisions of the Pennsylvania Human Relations Act, the Civil Rights Act of 1964, the Americans
with Disabilities Act of 1990, the Age Discrimination in Employment Act of 1967, and all other state and federal statutes
governing fair and non-discriminatory hiring practices.
1600, Harrisburg, PA 17106.
ow to Apply:
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