rganization:  The Disciplinary Board of the Supreme Court of Pennsylvania 

Administrative Assistant – Central Intake 

 

Position: 
Posting Date:  03/09/2023 
 

 

  Location: 
Starting Salary Range: 
Current Maximum Salary: 

Pennsylvania 
$40,048 – 46,597 
$59,696 

emarks: Disciplinary Board employees are not state employees and therefore not participants in the State Employees’ Retirement 

System.  Starting salary will vary depending upon the qualifications and employment history of the selected candidate. 

 

escription: 

 

The Office of Disciplinary Counsel (“ODC”) is the branch of the Disciplinary Board of the Supreme Court of Pennsylvania that 
investigates  and  prosecutes  complaints  of  misconduct  against  Pennsylvania  attorneys.  This  position  is  mid-level 
administrative support staff work in ODC’s Central Intake division in fulfillment of ODC’s mission to protect the public and 
ensure the integrity of the bar.  While based in ODC’s Philadelphia, Trooper, Harrisburg, or Pittsburgh office, remote work is 
available for some of the position’s duties.  

ypical Duties: 
  Perform  secretarial  tasks,  such  as  scanning,  proof-reading  attorney  work  product,  filing,  and  typing  documents  and 
correspondence  with  speed  and  accuracy.    Apply  standard  formats  used  in  the  office  as  to  correspondence  and 
specialized legal documents and understand the functions and significance of each. 

  Operate with proficiency all office and computer equipment and software, including, but not limited to: Microsoft Office 

Suite, digital dictation software, DocuWare, and CMS. (Training is provided on all software.) 

  Assist Counsel-in-Charge in performance of duties, and such other duties as may be requested or assigned by Counsel-

in-Charge, Intake Disciplinary Counsel, or higher-level support staff, including paralegals. 

  Prepare and maintain narrative, statistical, and/or analytical reports on a routine basis and as requested by Counsel-in-

Charge.  

  Demonstrate ability to work without significant supervision. 
  Demonstrate ability to effectively manage multiple time-sensitive priorities and ongoing tasks. 
  Demonstrate a high degree of organization, including accurately updating and maintaining internal tracking systems such 

as charts, spreadsheets, and case assignment memos. 
Initiate and return telephone calls from external callers such as complainants and potential complainants, to determine 
the purpose of the call, answer questions, and collect or convey information to the caller as necessary or directed by 
Counsel-in-Charge, Intake Disciplinary Counsel, or others including paralegals.  Briefly explain, as necessary, the limited 
function of the Office of Disciplinary Counsel, with distinct reference to and relation of location and functions of other 
agencies, or provide information including relevant office policy related to complaints and the complaint process. 

  Provide assistance to all Central Intake staff, as necessary, including tasks that are not routinely assigned to the employee 

in this class, creating a collaborative support staff environment for Central Intake. 

  At times when district office support staff may be unavailable, close complaint files and follow office procedure as to CMS 

and DocuWare. 

  Route inter-system mail to the appropriate office and through appropriate means. 
  Perform other related duties and responsibilities as required and/or assigned. 

inimum Qualifications: 
  Bachelor’s Degree; OR, 
  Two (2) years of administrative experience in a legal or judicial setting; OR, 
  Associate’s Degree (or equivalent), with significant administrative support experience.  Or any equivalent combination of 

education and experience. 

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duties. 

Additional Requirements: 
  Knowledge  of  and  skillful  ability  in  Microsoft  Office  Suite,  DocuWare,  CMS,  and  other  basic  computer  applications. 

(Training is provided on all software.) 

  Highly responsive, organized, and flexible with the ability to skillfully balance multiple time-sensitive ongoing tasks and 

  Highly skillful at time-management and adept at keeping up with a fast-paced workflow. 
  Proficiency in typing. 
  Ability to express ideas effectively, both orally and in writing. 
  Ability  to  retain  composure  during  difficult  circumstances,  specifically  during  conversations  with  complainants  or 

respondents.   

  Ability to establish and maintain effective working relationships with supervisors and fellow employees.   
  Ability to work without significant supervision. 
  Ability to work remotely, including an operable and reliable home internet connection, telephone, and telephone service. 
  Full vaccination against COVID-19. 

o Apply: 
Candidates interested in applying for this position are requested to submit a written resume and cover letter in .PDF format 
(Word, video or audio submissions will not be accepted) noting position title to: 
 

DB.jobopenings@pacourts.us     

(OR) 

 

Disciplinary Board – Executive Offices 
PO Box 62625   
Harrisburg, Pennsylvania  17106-2625 

 

Unified Judicial System Hiring Policy 

he Unified Judicial System of Pennsylvania recruits, employs, and promotes the most qualified applicants without regard to their political 
affiliation, race, color, age, national origin, sex, sexual orientation, gender identity or expression, religion, disability, or other non-merit 
facts or considerations. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that 
all applicants are given a fair and equal opportunity to compete for all employment positions. Applicants who need accommodation for 
an interview should request so in advance. UJS hiring and employment policies and procedures are intended to conform to all applicable 
state and federal laws governing fair and nondiscriminatory hiring and employment practices and are subject to change as necessary to 
remain in compliance with such laws. 

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